COVID-19 Response

Please read, sign and return the Remote Counseling Informed Consent Form by emailing your signed copy to the front office at maryk@daystarcounseling.com

Remote Counseling Consent Form

In order to continue caring for our families in the best way possible, Daystar has created a temporary option for remote online counseling. In observance of social distancing guidelines, we are moving to exclusively remote counseling sessions until further notice, effective Monday March 23, 2020. We will operate remotely until April 30 and then re-evaluate. We will treat this appointment just like a private counseling session at the Daystar house.

DAILY DOSE OF DAYSTAR
In addition to remote counseling, tune in to your "Daily Dose of Daystar" as we share encouragement, creativity and hope from kids that are finding purpose at home in the midst of these uncertain times. Be sure to friend us on Instagram @daystarcounselingministries & like our page on Facebook @daystarcounselingministries to catch the latest #dailydoseofdaystar video! 

HOUSE TOUR
If you are new to Daystar, we are so glad you are here! We wish we could offer you a hot cup of our signature spice tea and a fresh bag of popcorn...Our furry pet therapist pups wish they could greet you at the front door with a tail wag and a kiss...Our staff wishes they could meet you in person and learn your name...And we look forward to being able to welcome you to our little yellow house soon! But in the meantime, one of our friends wants to show you around the Daystar house. Come along on Margaret's tour & make yourself at home!

REMOTE COUNSELING GUIDELINES
Here are guidelines to make sure your child or adolescent has the most helpful remote counseling session experience.

  1. View the time you would use to travel to the office as your preparation time to set up the remote counseling technology. Before your first remote session, download the ZOOM Cloud Meetings application and allow time to familiarize yourself.

  2. Remote sessions will start promptly at the time of your appointment as listed on your confirmation email. Make sure you are logged in and ready to go 10 minutes prior to session.  

  3. Make sure you are in a quiet, private location.

  4. Treat the beginning of a session as you would if you were in the office. If the parent would like to meet with the counselor, please be present at the beginning of the session. Once the parent's conversation concludes, just as you would in a normal counseling session, the counselor and your child will continue their confidential conversation.

  5. If the counselor would like to talk to the parent again at the end of the session, they will let you know. If your child's counselor wants to have a conversation with you, please make sure your child is not within earshot so that you may discuss freely. 

  6. During this time of transition, all clients will need to keep a credit card on file. If you do not already have this set up, please give that information to your counselor at the beginning of your next session. You will receive an email receipt within 48 hours. 

  7. As always, scheduling will take place through the front office. We expect our schedules to remain full, so please schedule out as normal. Our cancellation policy remains the same: All appointments for counseling must be cancelled 24 hours in advance. Charges will be made for appointments not cancelled 24 hours in advance unless there is an emergency. Monday appointments must be cancelled on the previous Friday, please.

  8. You must read, sign and return the Remote Counseling Informed Consent Form by emailing your signed copy to the front office at maryk@daystarcounseling.com
AFFINITY'S ZOOM TECHNOLOGY GUIDELINES

If this is your first time accessing remote a counseling session, please allow ample time to download the application and familiarize yourself with ZOOM Cloud Meetings.

  1. You will need a device connected to acceptably strong wifi in order to connect to the remote counseling session. Make sure the device you will be using for the session is well-charged or plugged in to a power source. Acceptable devices include mobile devices (Android or Apple), Mac or PC computers, and tablets (Apple or Android.)

  2. On your device, download the ZOOM Cloud Meetings application from the appropriate App store. You will need to allow the ZOOM app permission to access to your audio/microphone and video. 

  3. As always, you will receive your Therabill email confirmation 3 days prior to your appointment. In addition, you will receive an email to join your ZOOM remote counseling session prior to your appointment. Be sure to check your junk mail if you are not receiving our emails.

  4. You will receive an email with a link to the ZOOM meeting. Click the link to launch/start the remote counseling session via ZOOM meeting. You may click the link at any time prior to the session in order to enter the "waiting room." You will see a message the reads, "Please wait, the meeting host will let you in the soon." Once your counselor is ready to start the appointment, the video streaming will begin (you will see our counselor and they will see you.)

ZOOM Troubleshooting Tips:

  • Restart the device and then attempt the process again.
  • Confirm that your device is connected to acceptably strong wifi. Confirm that your internet browser and other apps are working on your device. 
  • If your wifi is slow: consider other technology users in your home. If multiple people are using the internet at one time, you may need to ask them to stop until your session is over.
  • Once your appointment time has arrived: if you are still experiencing technical difficulties ten minutes into the counseling session start time
    • Go back to your email to find the ZOOM meeting invitation.
    • Locate the phone number listed under "One tap mobile" and simply click once to dial the first number listed.
    • You will be connected to a secure phone call (without the video component.)
    • You will be prompted to enter a meeting ID - do NOT press anything and the "one tap mobile" will automatically enter the meeting ID for you.
    • Next, it will prompt you to press # to continue. You will be put on hold until your counselor answers.